Information for delegates

Conference dates

Delegate registration: 10.00-3.00 Tuesday 15 March 2011
Opening ceremony: 5.00 Tuesday 15 March 2011
Conference sessions: Wednesday 16 - Friday 15 March 2011
CLGF General Meeting: Friday 18 March 2011
Delegates should arrive in Cardiff by Tuesday 15 March and register between at City Hall, Cardiff where you will be given your delegate pack and accreditation.  There will be a late registration at the conference centre from 08.00-09.00 on Wednesday 16 March.

Conference venue

The 2011 Commonwealth Local Government Conference will take place at City Hall, Cardiff, Wales, UK.

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Conference arrangements

Registering for the conference

Please ensure that you book in advance and register each person attending as part of your delegation so that we can ensure that a delegate pass is ready for each person when they arrive at the conference. The delegate accreditation pass will be required for security purposes and you may not be allowed to attend without it. You will be responsible for looking after your pass and must wear it at all times in the conference centre.
Conference fees should be paid in advance (see payment details on the invoice). Your registration will only be confirmed when you have paid the delegate fee and you may need this letter of confirmation to obtain a visa.

Meals and refreshments

Teas and coffees will be provided throughout the conference. Lunch will be provided on the three conference days, Wednesday, Thursday and Friday.  Breakfast and other meals are not included in the conference fee apart from the Gala Dinner on 16 March – this is included in your conference fee.   Some accommodation rates do not include breakfast so please check when you book.

Conference facilities and helpdesk

There will be a helpdesk at the conference centre throughout the conference and business facilities will be available at the centre. Details will be given in your conference pack.
Most of the conference hotels have excellent business services facilities on-site. There is also a good collection of internet cafes in the city and there are similar services at the Central Library, just next door to the conference venue.

Spouses and accompanying persons

Accompanying persons, including spouses, must register if they wish to attend the social events. An accompanying person who would like to attend the dinner or other social events can register as an accompanying person for a payment of £125 (+VAT if applicable) in advance.
Any accompanying persons who wish to attend the conference sessions must be registered as full delegates.

 

Travelling to the UK and Cardiff

Delegates are responsible for their own travel to Cardiff, including arranging the necessary visas, and for paying for flights.

Delegates are responsible for their own travel to Cardiff, including arranging the necessary visas, and for paying for flights and other travel.

With the train and coach tickets the earlier the booking,  the cheaper the tickets will be.

Cardiff International Airport is approx 20 minutes drive from the centre of Cardiff. There will be a Commonwealth Local Government Conference 2011 Helpdesk at the airport to help direct you to a shuttle service or a taxi to your hotel. A taxi from the airport to the City Centre is approx £25.

  • Amsterdam to Cardiff: Cardiff airport  has direct links with Schiphol Airport in Amsterdam (KLM). Info: www.klm.com
  • Heathrow airport to Cardiff: For delegates who arrive in the UK at London, Heathrow, there is a coach service from Heathrow to Cardiff – approximately 3 hrs 15 minutes. Alternatively there is a train from Heathrow to London Paddington from where you can take a train to Cardiff Central station.
  • Bristol airport to Cardiff: An alternative airport to Cardiff is Bristol International Airport. You can get the coach directly from Bristol International airport to Cardiff – approximately 2hrs 30 minutes. You can also get the train from Bristol International airport to Cardiff – approximately 90 minutes.
  • Birmingham airport to Cardiff: Slightly further away is Birmingham International airport. You can get a coach from Birmingham Airport to Cardiff – approximately 4 hours including stop at Birmingham Digbeth station. You can also get the train from Birmingham International airport to Cardiff Central – approximately 3 hours.

Travel websites - train

Travel websites for coach

Passports and visas

Please ensure that your passport and visa, if required, is in order. If you are travelling via a third country, for example Australia,  or the USA, you may also require a transit visa.
 

Visa requirements

You must check whether or not you require a visa. If you do, you must obtain a visa in advance before you travel or you may not be allowed on to the flight.
UK visa regulations have been tightened up recently so it is imperative to apply early. Visas can take up to three months to process.
Obtaining the appropriate visa is your responsibility. Your registration acceptance letter, which you will receive once you have registered and paid the delegate fee, should help to obtain any necessary visas.
The UK Border Agency which deals with visa applications has further information at www.ukba.homeoffice.gov.uk/visas

Transit visas

If your travel to the UKs is routed USA or certain other countries or you are planning stopovers you must apply for the appropriate visa.  For the USA, you will require a visa regardless of whether you plan to leave the airport and regardless of the duration of the time you will spend there.
Please check these requirements before travelling and ensure applications for visas are made well in advance.

 

Accommodation

Cardiff has a wide selection of hotels. We have designated five hotels as the main conference hotels which are a range of prices.  All the hotels are within walking distance of the conference centre. Transport will be provided to and from these hotels for social events where needed. CLGF cannot guarantee transport from any other hotels.

CLGF and the Cardiff Convention Bureau have negotiated preferential rates at the following hotels:

  • Hilton Cardiff Hotel
  • Mercure Holland House
  • Parc Hotel, Thistle
  • Premier Inn Cardiff CityCentre
  • Holiday Inn Cardiff City

These can be booked through the Cardiff Convention Bureau at:: www.conferencebookings.co.uk/delegate/CDFCLGF2011 

Please note:
  •  accommodation must be booked directly through the Cardiff Convention Bureau, not through CLGF;
  • delegates are responsible for their own payments and deposits;
  • it is essential to book early to ensure a room at one of the main conference hotels;
  • if you are staying at other hotels you will have to make your own travel arrangements to and from the conference centre.
If you are planning to travel to Cardiff the weekend before the conference, note that accommodation on Saturday 12 March will be difficult as there is a Six Nations Rugby match on at the Millennium Stadium that day. 

 

General information

Climate and clothing

May in Wales is normally very mild. The average rainfall for the month is 76mm and the temperature is 9 degrees C (min) and 18 degrees C (max).  
It is advisable to bring some rainwear and light clothing. Smart, semi-formal clothing is recommended during the conference and more formal clothing/ traditional dress is suitable for social events. Some events may be held outdoors so protection from the sun, could be required.
 

Currency

Currency: The currency is Pound Sterling (GBP 1=100 pence)(£).

  • Notes: denominations of £50, 20, 10, and 5
  • Coins: one and two pound coins, 50 pence, 20, 10, 5, 2 and 1 penny

Money can be changed at banks, bureaux de change, some hotels, and larger shops and restaurants. Automated cash dispensers are available in city centre.

Credit cards: MasterCard, American Express, Diners Club and Visa are widely accepted. Check with your credit card company for details of merchant acceptability and other facilities which may be available.
 

Goods and services tax

In the UK VAT will rise from 17.5 per cent to 20 per cent on 6 January 2011.

Health and insurance

We advise you to take out medical insurance and insurance for your travel: the conference organisers (CLGF) do not take responsibility for health or travel insurance. 

Language

English is widely spoken in Wales. Many people also speak Welsh i and most signs are in both English and Welsh)

Power supply

You will need a 3 square pin plug to connect your laptop or other electronic device to the local power supply.

Time

The time zone in Wales is GMT.

Tipping

A service charge of around 10 to 15 per cent is normally added to bills. Check when making any bookings as to what charges apply.

Who to contact

General inquiries about the conference
CLGF Contact: tel: +44 20 7389 1496; email: clgc2011@clgf.org.uk
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